Accessibility

IDC 2018 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of IDC 2018, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

 

HOW DO I COMMUNICATE ACCESSIBILITY NEEDS TO IDC 2018 ORGANIZERS?

The Accessibility Chairs for IDC 2018 are Michail Giannakos and Letizia Jaccheri, whose goal is to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled “Please describe any special accessibility or dietary needs here.”. In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Accessibility Chairs will follow up with you to clarify your needs. You can contact them directly at any time by emailing michailg at ntnu dot no.

WHO DO I ASK IF MY QUESTION IS NOT ANSWERED HERE?

If there is specific accessibility information you would like to see here, or if you wish to discuss any accessibility requirements, please contact our Accessibility Chairs by email, and someone will respond to you shortly.

WILL SIGN LANGUAGE INTERPRETATION OR CAPTIONING BE AVAILABLE?

The conference can provide a team of sign language interpreters or captioners if requested by any attendees during the registration period. Please make your request as early as possible. Our Accessibility Chairs will follow up with you to discuss your needs in more detail. After April 30th, 2018 (the deadline for early registration), a best effort will be made to accommodate requests, but we cannot guarantee that interpreters or captioners will be available.

WHAT ARE THE TAXI AND PUBLIC TRANSPORT OPTIONS FOR GETTING TO THE CONFERENCE VENUE?

Travel in and around Trondheim is simple and distances are short; the many public transport options are quick and reliable. Gløshaugen campus has it’s own bus station, called “Gløshaugen Syd”. All hotels in the city center are within walking distance to the Gløshaugen campus. From downtown, the main bus is otherwise AtB bus 5 (direction Lohove, bus stop: Gløshaugen Syd).  Information about accessibility in Trondheim bus-line can be found here: https://www.atb.no/en/accessibility/

The public transportation system is integrated so all tickets can be used on bus, local trains and several ferries. Card payment on busses is not accepted, tickets must be purchased before hand using the smartphone app, or in a convenience store. You can find further useful information on transport to IDC at here.

 

Airport Bus

We recommend you to use a shuttle bus from and to Trondheim Airport Værnes: Flybussen and Værnes Ekspressen. Flybussen operates every 10 minutes. The driving time between the airport and the city is about 40 minutes. The shuttle busses are lined up in the street just outside the arrival terminal. Tickets can be purchased on the bus (most credit cards are accepted). The shuttle busses pass by most major hotels in the city, including Radisson Blu Royal Garden Hotel. Ask the driver for guidance when you purchase your ticket. Information about accessibility in the airport bus can be found here.

 

Taxi

Taxis are available at the airport outside the terminal. A taxi from Vaernes Airport to Trondheim will take approximately 30-50 minutes, depending on traffic. You are recommended to use one of the larger taxi companies, see here: https://avinor.no/en/airport/trondheim-airport/to-and-from-the-airport/bus-train-and-taxi/taxi. You are advised not to use other taxi companies or operators but if you do, ask the price in advance.

 

CAN A STUDENT VOLUNTEER ASSIST ME DURING THE CONFERENCE?

Yes. Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Attendees who require personal care assistance should bring their own assistant. Assistants who will be attending conference sessions must register for the conference. A reduced ‘companion rate’ is available.

WHAT IS THE CONFERENCE SPACE LIKE?

The conference will be hosted at Elektrobygget (“the Electro Building”), at Gløshaugen campus, NTNU in Trondheim. The venue is a short distance, approximately 300 metres, from Bus station “Gløshaugen Syd”.

The conference will take place on the first floor of Elektrobygget. When you are at the NTNU campus, we recommended you use MazeMap to find your way. An elevator is available to the right of the accessible entrance to take you to the conference space.

WILL THE CONFERENCE BE ACCESSIBLE BY WHEELCHAIR OR POWER SCOOTER?

Yes, the conference will be accessible to wheelchair or power scooter users. An elevator is available to the right of the accessible entrance to take you to the conference space. Student volunteers will be available at the entrance to provide assistance in getting to the conference venue.

Student volunteers will also be available on request to help with the lunch buffet.

If you are a presenter who uses a wheelchair, please contact us as soon as possible so that we can make arrangements. Poster sessions will have space for a wheelchair to move between the posters.

WHAT ARE THE RESTROOM FACILITIES LIKE?

There is an accessible toilet adjacent to the conference venue and break area.

WHAT ARE THE ARRANGEMENTS FOR PRESENTERS WITH ACCESSIBILITY NEEDS?

All presentations will be in the same room. Presenters will present at a podium on the stage.

If you are a presenter who uses a wheelchair, please contact us as soon as possible so that we can make arrangements to have a ramp installed. Poster sessions will have space for a wheelchair to move between the posters.

If you would like a student volunteer to operate slides or guide you onto and off the stage, or have other accessibility requests please contact us as soon as possible.

CAN I BRING MY GUIDE DOG?

Yes! Guide dogs and other service animals are welcome at IDC 2018. There will be a relief area with water available. Please indicate on your registration form if you anticipate bringing a service animal to the conference.

IS THERE A PET RELIEF AREA?

If required, we will make a pet relief area available by the accesible bathrooms on the level conference level. Please contact us as soon as possible to arrange this.

CAN I ATTEND THE CONFERENCE BY ROBOT?

We are sorry, but IDC 2018 will not be able to accommodate remote attendance by robot.

HOW MUCH WALKING OR STANDING WILL BE NEEDED?

The conference will require minimal walking between sessions and breaks. The conference rooms are adjacent the elevator. A limited amount of seating will be available during break and poster sessions.

An offsite is planned for the evening of Tuesday at Trondheim’s Science museum, Wednesday at Nidaros Cathedral and Thursday Conference Dinner at Festningen. Trondheim’s Science museum is located at Kongens gate 1; Nidaros Cathedral is located at Bispegata 11 and the dinner will take place at Kristiansten Fortress. For information on accessibility please contact the Accessibility Chairs as early as possible if you have further questions or special requests.

WILL THERE BE AN INDUCTION LOOP IN THE MEETING ROOMS?

There is no induction loop available in the primary conference venue.

WILL SPEAKERS AND AUDIENCE MEMBERS ASKING QUESTIONS BE USING A MICROPHONE?

Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

WHAT FOOD SERVICE WILL BE PROVIDED?

The conference will provide buffet lunches every day. Vegetarian options will be available and dishes will be labeled. For more detailed information please contact the Accessibility Chairs. If you have special dietary needs, please indicate these clearly on your registration form.

CAN THE CONFERENCE ACCOMMODATE SPECIAL DIETARY NEEDS?

Yes. Attendees who indicate special dietary requirements on their registration form will be provided with special meals when the conference catering does not accommodate them. If you have a severe allergy please indicate this on your registration form. For more detailed information please contact the Accessibility Chairs.

WILL THE CONFERENCE BE A SMOKE-FREE ENVIRONMENT?

All indoor conference areas are non-smoking. Marked smoking areas are away from building and entrance ways.

WILL THE CONFERENCE HAVE A QUIET ROOM?

There will be a designated quiet breakout room with low lighting, available throughout the conference for any attendees who would like to use it. You are welcome to use the room as long as you need to. The directions to the room and the room’s quiet policy will be clearly signposted.

Evening events will be held in locations external to the university, and their space and sensory conditions (lighting, noise levels etc) do vary. If you have specific concerns about sensory issues or access to quiet space during the evening events, please contact the accessibility chairs for more information and to confidentially discuss your needs.

WHAT IF I HAVE A MEDICAL EMERGENCY OR HEALTH PROBLEM DURING THE CONFERENCE?

In case of emergency call 113 for an ambulance. The nearest hospital is 2 km away.

Emergency Clinic number: 116117

NTNU emergency call: 800 80 388

For other questions contact the Accessibility Chairs or ask any student volunteer. They will provide you with information about local doctors, specialists etc. For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

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